The best data room software makes selling a business easier, faster and more secure. It’s designed to assist the entire transaction lifecycle and improve due diligence by providing a secure repository for sharing confidential information. It also includes an audit trail that allows you to keep transparency and accountability.

The most modern VDR providers integrate with machine learning or artificial intelligence (AI) tools to reduce manual work and help during a due diligence process. AI tools can scan long documents to reveal deal breakers or discussion points, reducing the amount of pages that humans have to go through to find the relevant information.

Other features that a good virtual data room should offer include the ability to integrate with an identity management supplier such as Okta, OneLogin and Azure AD. This lets users authenticate once and gain access to different secure systems without having to enter credentials again. Uploading files from a computer is also important as is the ability to drag and drop. It can be a challenge to keep on top of tasks, Q&As and uploads of documents when teams are spread over multiple locations. The best service providers send emails to notify users on new activities.

Finally, it’s an excellent idea to search for a company that offers flexible storage options with the option of changing the amount of storage you need according to the length of a project or a deal. This way, you won’t be paying for storage that you don’t require and reduce the cost.