The top providers of board portals offer an encrypted platform that facilitates collaboration and information flow for administrators, corporate secretaries, and directors. They assist board members in preparing for meetings, share documents, take minutes, and distribute action items all in one location. They aid in the most important pillars in governance by providing a reliable, „single-source of truth“ to all documents of committees and boards whether they’re stored in electronic or physical form.
It is crucial for any business to choose the right online board meetings software if they want to improve their efficiency, productivity and security. Consider the user experience when choosing a vendor and whether it is compatible with any device (including smartphones and tablets) to make it easier. Also look for an option that allows users to work offline (e.g. during outages or travel), which will sync automatically once the board member goes back online.
Many organizations use board portals from non-profits to financial service companies and everything in between. They are essential to improving the governance and performance of many organizations. The most frequent use is to facilitate board and committee meetings however they can also be used for a variety of purposes.
A charity, for example, can use a board portal as an opportunity to collaborate on fundraising, strategic planning and volunteer events. A private company is, on the other hand is able to use a board management tool to keep confidential financial forecasts and investor pitches decks, and also collaborate with founders and seed investors on venture ideas.